Privacy Policy for Sewaka.lk – Employee Database 

At Sewaka.lk, we are committed to protecting the privacy and personal information of all employees and authorized users accessing our platform. This Privacy Policy outlines how we collect, use, and safeguard personal data in compliance with relevant privacy regulations and standards. By using Sewaka.lk, you agree to the terms described in this policy.

1. Information We Collect

We collect and process the following types of information:

  • Personal Information: This includes data such as employee names, email addresses, phone numbers, job titles, department information, and other relevant contact details.
  • User Account Information: For users with access to the platform, we may collect login credentials, usage logs, and any other information needed for account authentication and management.
  • Communication Data: Any interactions or communications made through the platform, including messages or requests sent to employees, are logged and stored.
  • Technical Information: We collect technical data such as IP addresses, browser types, and access logs to enhance user experience and ensure platform security.

2. How We Use the Information

The information collected on Sewaka.lk is used for legitimate business purposes, including but not limited to:

  • Facilitating Work-Related Communications: Employee contact details are used to enable work-related communications, such as scheduling, project management, task assignments, and emergency notifications.
  • Account Management: Information related to user accounts is used to authenticate, manage, and monitor platform access.
  • Improving Platform Functionality: We use technical and usage data to analyze and enhance the platform’s performance, troubleshoot issues, and implement security measures.
  • Compliance and Legal Obligations: We may process personal data to comply with applicable legal or regulatory requirements.

3. Data Sharing and Disclosure

We do not share, sell, or distribute personal information to third parties, except in the following circumstances:

  • With Authorized Users: Personal employee information is shared only with authorized users of the platform (e.g., managers, HR personnel) for work-related purposes.
  • Service Providers: We may engage third-party service providers to assist in operating the platform (e.g., hosting providers, IT services). These providers are required to comply with our privacy policies and use the data solely for the purposes specified.
  • Legal Requirements: We may disclose personal data if required by law or in response to legal processes, such as court orders or government requests.

4. Data Security

We take appropriate technical and organizational measures to protect the personal data we process on Sewaka.lk. These include:

  • Encryption: Sensitive data, such as login credentials, is encrypted to protect it from unauthorized access.
  • Access Control: Access to employee information is restricted based on user roles and permissions. Only authorized personnel can view or modify employee data.
  • Regular Audits: We conduct periodic security assessments to ensure the safety and integrity of the platform and its data.

5. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, or as required by law. When data is no longer needed, it is securely deleted or anonymized to prevent further use.

6. User Rights

Users of Sewaka.lk have certain rights regarding their personal data, including:

  • Right to Access: You may request access to your personal information stored on Sewaka.lk at any time.
  • Right to Correction: If any of your personal data is inaccurate or outdated, you can request that it be corrected.
  • Right to Deletion: In certain cases, you may request the deletion of your personal information, subject to any legal or contractual retention obligations.
  • Right to Restrict Processing: You can request a restriction on the processing of your personal data under specific conditions.

To exercise any of these rights, please contact us using the details provided in the Contact Information section below.

7. Cookies and Tracking Technologies

Sewaka.lk may use cookies or similar technologies to improve user experience and monitor platform performance. These cookies help us understand how users interact with the website and allow us to enhance security measures. You can manage cookie preferences through your browser settings.

8. International Data Transfers

If you are accessing Sewaka.lk from outside [Your Jurisdiction], please note that your data may be transferred to and processed in countries with different data protection laws. We take steps to ensure that appropriate safeguards are in place to protect your personal information when it is transferred internationally.

9. Third-Party Links

Sewaka.lk may contain links to third-party websites or services. We are not responsible for the privacy practices of these third-party platforms, and we encourage you to review their privacy policies before providing any personal information.

10. Changes to the Privacy Policy

We reserve the right to update this Privacy Policy from time to time. Any changes will be posted on this page, and users will be notified of significant updates. Continued use of the platform after any changes to the policy constitutes acceptance of the revised terms.

11. Contact Information

If you have any questions or concerns regarding this Privacy Policy or the handling of your personal data on Sewaka.lk, please contact us at:

Sewaka.lk Support Team
Email: support@sewaka.lk
By using Sewaka.lk, you consent to the collection, use, and processing of your personal data in accordance with this Privacy Policy.